Final Paper Submission Guidelines
Instructions for Authors
All final papers must be written in English with a maximum paper length of six(6) printed pages including figures without incurring additional page charge. Up to two (2) additional pages with overlength page charge (JPY10,000 for each extra page) are allowed. Papers exceeding 8 pages will not be accepted.
Papers should follow the IEEE double-column format (A4 size) for Mecatronics2014. Papers should not have page numbers, headers and footers.
Templates for Mecatronics2014:
Detailed guidelines for creating manuscripts:
Final manuscripts must be submitted via IEEE IES Mecatronics2014 Manuscript Submission System before the deadline. Only PDF files will be accepted.
IEEE is very strict about the requirements for converting application files or PostScript files to full-text PDF for inclusion in IEEE Xplore. IEEE PDF eXpress Plus
(Conference ID: 33801XP) is available for Mecatronics2014
to check your PDF or convert your paper to PDF format.
Please note that IEEE PDF eXpress Plus is not a manuscript submission system.
- Using IEEE PDF eXpress Plus
For each paper submitted to Mecatronics2014, IEEE Copyright Form must be filled online via IEEE IES Mecatronics2014 Manuscript Submission System.
Conference papers will be indexed for IEEE Xplore only if all three of the following requirements are satisfied: submit all publication materials, pay full registration fee, and present the work at the conference. Authors who are unable to attend and present their work must pay attention to special instructions in either C2 or C3.
A. Submit publication materials
The author must submit the final version of manuscript and IEEE Copyright Form before the final manuscript deadline. These are submitted through the paper submission system.
B. Pay full registration fee
An author must pay a full registration fee before the early registration deadline.
C. Present the work
Presentation is defined as one of the following:
1) By author: Ideally, the primary author will attend the conference and present their contribution. This is the classical way of participating in conferences, and authors gain the greatest professional benefits.
2) By colleague: If the primary author cannot attend, then a qualified colleague may present the paper. A qualified colleague is one who is familiar with the technical field, and is capable of discussing the issues. The primary author misses the technical interaction, but fulfills professional obligations. NOTE: A full regular registration fee must be paid.
3) Absent authors: If the author or qualified colleague cannot attend the conference, then the author must notify the Technical Program Co-Chairs beforehand. The absent author must also email a PowerPoint presentation with audio clips, no later than the deadline, to the Technical Program Co-Chairs. The conference program committee will review the presentation for quality. Acceptable presentations will be included in the conference media. If the presentation is considered unacceptable, then the paper will be considered as NOT PRESENTED.
According to the above policy, Mecatronics2014 will publish and distribute a Conference Proceedings with copyrighted content at the conference. All final papers will be included in the IEEE content library, BUT "not presented" papers will NOT be accessible from IEEE Xplore. "Not presented" papers are copyrighted, however, and cannot be re-published without permission from IEEE.